Office assistant

Robert Half is currently recruiting an Office Assistant (m/v/x) for a European non-profit organization active in the legal sector, based in Brussels.

The organization operates in an international environment and has a close-knit team of around 15 employees.

This is an interim to permanent opportunity for a proactive and detail-oriented administrative professional who enjoys working in a small, collaborative, and multicultural structure.

Function

As Office Assistant, you will play a key role in supporting the daily operations of the office and ensuring smooth administrative coordination across the organization.

You will work closely with senior stakeholders and support governance activities, meetings, events, and general office management.

Your responsibilities will include:

Secretariat & Administrative Support

• Providing administrative support to senior management, including agenda management, travel arrangements, and meeting preparation;
• Drafting, formatting, and circulating correspondence and internal documents;
• Maintaining contact databases, membership records, and mailing lists;
• Handling incoming calls, general correspondence, and welcoming visitors.

Meeting & Event Coordination

• Assisting in the organization of internal and external meetings and events;
• Coordinating practical logistics such as invitations, registrations, catering, room setup, and audiovisual support;
• Preparing agendas, meeting files, and supporting documentation.

Financial & Office Support

• Collecting invoices and receipts and monitoring expense tracking;
• Managing office supplies and ensuring the office remains well-organized;
• Coordinating maintenance and repairs with external service providers;
• Ensuring meeting rooms and shared spaces are ready for use.

IT & Digital Support

• Providing first-line support for Microsoft 365 tools, meeting setups, and office equipment;
• Liaising with the external IT provider to ensure smooth day-to-day operations.

Profile

The required profile for this position:

• You have 2 to 4 years of experience in an administrative or secretarial role;
• You are fluent in English and French, both written and spoken;
• Experience in an international and/or EU-related environment is a strong asset;
• You have a solid command of Microsoft 365: Word, Excel, Outlook, Teams, and SharePoint;
• You are organised, accurate, and able to manage multiple priorities effectively;
• You demonstrate strong interpersonal skills and a professional, service-minded approach;
• You are proactive, discreet, and comfortable supporting senior stakeholders;
• Knowledge of additional European languages is a plus.

Offer

Our client offers:

• An interim to permanent contract;
• A gross monthly salary up to €3,500, depending on experience;
• Meal vouchers of €9/day;
• Full reimbursement of public transport costs;
• Parking facilities available;
• A full-time schedule of 38 hours/week; Flexible work hours.
• 20 legal holidays, plus 5 additional leave days after 1 year of service;
• Homeworking possible 2 days/week after the training period;
• A homeworking allowance of €160;
• Health insurance and pension insurance;
• The opportunity to join a meaningful European organization active in the legal field, within a human-sized and international team.

Interested?

Are you interested in this position? Apply today by sending us your CV. Reference number 000513192.