Description
Client is a global materials technology and recycling group. Its ambition is to be a clear world leader in clean mobility materials and recycling, and to deliver sustainable value through innovation and excellence.
Department description and responsibilities
The Transport and Trade Compliance department at Umicore supports all transport & trade-related processes for import and export. The team works closely with external customs brokers, logistics partners, and internal departments to ensure accurate and timely handling of customs documentation and procedures.
Project description
Client is looking for temporary administrative support for the Customs department in Hoboken. The focus is on ensuring smooth communication between Umicore and the external customs broker, managing documentation, and supporting internal processes.
Primary Tasks and responsibilities
* Assist with the preparation of customs documentation and declarations
* Check that all required documents are available and accurate
* Provide correct instructions to the customs broker
* Liaise with freight forwarders, customs brokers, and internal departments
* Monitor and track shipment status and update relevant stakeholders
* Maintain and update internal databases and lists
* Prepare reports and summaries as requested
* Handle general administrative tasks such as managing correspondence and email triage
Technical profile requirements
* Strong experience in Administrative support in an international environment
* Proficient in MS Office (Excel, SharePoint, Outlook)
* Experience with administrative processes, preferably in a logistics or customs-related context
* Prior customs knowledge is not mandatory – internal support will be provided
* Skilled in document control and email management
Non-Technical profile requirements
* Strong organizational and time management skills
* Accurate and structured working style
* Proactive attitude and good communication skills
* Team player who can also work independently
Methodology/Certification requirements
* No specific certifications required
Language proficiencies
* Fluent in English
* Polish is a strong plus
Location
* Umicore site Hoboken – 3 days per week onsite required
* During onboarding (minimum 1 month): 100% onsite presence required
Contract
* Full-time assignment
* Start: As soon as possible
* Duration: 3 months, with possible extension
skills
* 100% onsite presence during the 1st month - then 3days/week onsite in Hoboken
* Experience in a logistics department
* Fluent in English
* Fluent in Polish or NL.
* Strong experience in Administrative Support (7y)