Description:
YOUR ROLE (EXECUTIVE ASSISTANT)
AGENDA, MEETINGS AND EVENTS:
* Manage the Agenda of the Executive Director and support her in the follow up of meetings
* Manage the organization of workshops, meetings and events
* Agenda management of the Association activities and preparation of letters, layouts, presentations, e-mails
* Operate internal tools
MEMBERSHIP AND OFFICE SUPPORT
* Dealing with the process to approve and welcome new members
* Handle membership invoicing and maintain accurate records for membership database
* Dealing with the communication and information with potential new members and with current members.
* Elaborate stats and reports on membership
* General secretarial tasks (organise high-level meetings, take draft notes, control quorum, support in the application of statutes and Internal Rules...)
* Office administration tasks (staff issues, training, paperwork, office supplies and equipment, inventory…)
* Manage relation with providers: setting –up all contracts and follow-up of the activities of contracts related to admin and costs related tasks.
* Dealing with invoices and keeping the registry of costs
* Coordination with accounting and HR service providers
* Entering/ Preparing incoming and outgoing invoices and payments system
* Dealing with members and other stakeholders (mail, telephone, in meetings)
* Organise and maintain contacts data base, considering GDPR policy
* Organize and maintain centralized filing systems (on line and off line)
* You will support the Executive Director and team for the fulfilment of our statutes in all the activities of our association
Profil
QUALIFICATIONS AND EXPERIENCE
*
* Minimum 2 years of experience in administration or other field related to this position
* Excellent organizational skills, with capacity to retroplan, and attention to detail
TECHNICAL SKILLS AND LANGUAGES
* Excellent spoken and written English and French. Other languages are an asset
* Very good writing and skills
* Administration skills
* Budget skills are an asset
* Advanced IT skills including Microsoft Outlook and MS Office (Word, Excel, CRM, database. SharePoint and other communication or collaborative tools)
* Knowledge of CRM, data analytics tools and other IT tools is a plus
Offre
OFFER:
* 3000-3500€ gross
* Permanent contract
* Meal vouchers
* Insurances (hospitalization and group)
* Many more
Entreprise
Our client is an international organisation in the lobbying sector