About this role:
We are seeking an experienced HR Contracts and Admin Officer to join our HR team. This individual will be responsible for handling HR legal documents and administrative tasks related to employment contracts, freelancer agreements, addendums, and other key documentation across multiple European countries.
Key Responsibilities:
* Contract management: preparing contract folders, drafting contracts (employee, freelancer, addendums, CCNs, internships), verifying information, obtaining signatures, and addressing candidate inquiries.
* Follow-up and compliance: maintaining up-to-date Contract Follow-up File and Bonus File, ensuring accuracy and real-time updates.
* Onboarding follow-up: sending onboarding checklists to managers after onboarding tasks are completed and track probation periods of all new employees.
* Employee administrative support: drafting and sending training agreements, employment certificates, car policies, and other relevant employee documents.
* Document management: maintain organized and up-to-date document drives, categorize and file documents, and manage HR templates for employment contracts, addendums, and freelancer agreements.
* Legal compliance: ensuring all contracts and legal documents comply with local labor laws and company policies.
Requirements:
* A minimum of a Bachelor's degree in Law, Labor Law, HR, or Administration.
* At least one year of experience in a legal or administrative role involving contracts, or three years of experience in a complex HR/administrative role.
* Good knowledge of legal requirements related to employment contracts and documentation.
* Keen attention to detail to ensure accuracy in contracts and legal documents.
* Strong problem-solving skills to address and resolve contract-related inquiries efficiently.
* Experience with Excel and spreadsheets for reporting, as well as database applications or ERP systems is a plus.
* Strong organizational skills and proficiency in document management.
* Effective communication skills across all levels, engaging both internal and external stakeholders.
* Ability to collaborate seamlessly across various departments.
* High level of confidentiality and professionalism in handling sensitive legal documents.
* Proactive mindset, anticipating needs and ensuring timely completion of tasks.
* Desire to work both autonomously and as part of a team, in an international multicultural environment.
Benefits:
* The opportunity to work within leading space and cybersecurity organizations across Europe.
* Professional growth and development through access to training and development programs.
* Competitive remuneration packages and flexible relocation support.
Our values include integrity, inspiration, care, and collaboration. We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals, and ex-service personnel. If you have the necessary skills and experience, please submit your CV and Cover Letter to our Recruitment team.