AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.
We are now looking for an Associate - Responsible for Information and Publicity (RIP - associate) ! This is a unique, blended role whereby you provide support to the Nominated Signatory, including the (pre)-approval of specified materials and activities linked to promotion, interactions with Health Care Professionals and Organisations and other related areas such as non-promotional health education materials.
Main Responsibilities:
Mdeon VISA Approval from A to Z
1. Acts as single point of contact and provides administrative support related to NS activities
2. Fully handles the Mdeon process (preparation, compliance-related controls, timely submission and FU incl. resubmission of amended file in case of refusal)
3. Handles the requests from abroad MCs in compliance with the specific Belgian procedures and deadlines (sends approval from BeLux NS team, approves fees intended by other MCs or global)
Grants and chairs
4. Ensures planning, coordination, review of project proposal, controlling, execution, follow-up and correct closure of all grants and chairs (annual report request, payments and follow-up, closure of remaining accruals, closing of file in database).
5. Obtains all approvals in the routing system (within medical and finance Depts).
6. Handles budget provisions (monthly file to Genpact), ensures accurate budget allocation (payment % split) and liaises with Business Finance for KAP follow-up.
7. Prepares the contracts, ensures they are signed and updates the contract database.
8. Contacts KEES and hospitals on the contracts and projects.
Sponsoring /meetings approvals
9. (Pre-)approves promotional activities (GEIP) against predefined principles on attendees, costs, material, location, meeting status, contracts, motivation letter...) and requests additional information if required
Promotional material
10. Review each material into the system and attribute a NS ID.
11. Checks the final approved field materials.
Contribution Committee
12. Prepares the committee by collecting all project requests and controls the mandatory documentation (budget breakdown, project description...).
13. Prepares the presentation, writes the minutes of the meeting, ensures all FU actions with committee members or requestors and keeps track of all projects in xls overview.
Monitoring
14. Samples, Expired material and Regulatory reconciliation (Smpc, Pil, abridged version)
Disclosure
15. Support for the implementation of the sunshine act. Ensure all reportable transfers of values to HCP, HCOs and Patient Organisations are identified and properly uploaded on the platform in due time. Relationship with customers (informative communication) and global support team
Your Profile:
16. Bachelor's degree
17. Minimum experience of 2 years within the pharmaceutical and/or medical device industry in medical/RA, scientific or clinical development departments
18. Ideally a previous experience in an administrative (office-based) position within a pharmaceutical company
19. A solid understanding of the legislation on promotion, the deontological code and practices and their application to health care professionals
20. Understanding of business, commercialization, and marketing of medicines
21. Strong communication skills
22. Good knowledge of French, Dutch and English
23. Ability to work in cross-functional teams
24. Knowledge of GPDR is an asset
Why AstraZeneca?
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.
Date Posted
09-May-2025
Closing Date