Job Description – Admin & Warehouse Associate
Location: Vilvoorde
Contract Type: Full-time
Start Date: As soon as possible
About Poppy
Poppy Mobility is a Belgian provider of sustainable shared mobility. With a fleet of over 2,000 vehicles active in major cities such as Antwerp, Brussels and airports in Brussels and Charleroi, Poppy offers a fully digital platform for shared cars, vans, and flexible rental options.
Our mission? Making mobility simple, accessible, and efficient.
About the Role – Admin & Warehouse Associate
As an Admin & Warehouse Associate, you support the backbone of our technical operations. You combine administrative precision with practical warehouse know-how. Your work ensures our technicians can operate smoothly and that damage cases and stock levels are accurately followed up.
This is a full-time, on-site position based in our Vilvoorde workshop, within a dynamic and growing team.
Your Responsibilities
Administrative Support & Damage Handling
* Process and follow up on damage claims (customer and internal)
* Ensure accurate data entry in the system
* Share relevant information with technicians, fleet managers, and administrative staff
* Register incoming deliveries and manage stock updates
* Contribute to process improvement and workflow clarity
Warehouse & Workshop Support
* Receive and check deliveries, place items in correct location
* Prepare materials, tools, and parts for technicians
* Monitor inventory of parts, tools, and workshop equipment
* Keep the warehouse tidy, organized, and functional
Your Profile
* You are structured, accurate, and hands-on
* You're a clear communicator and enjoy supporting others
* You speak fluent French, have at least basic Dutch (English is a plus)
* You're physically fit and comfortable with manual tasks
* You work well independently but also thrive in a team
* Full-time presence at our Vilvoorde workshop is required
What We Offer
* A stable, full-time position with lots of variety
* The opportunity to contribute to a forward-thinking mobility company
* A young and informal team with room for your ideas
* Possibilities to grow into roles in operations or fleet coordination
* Competitive salary package