The Planning Office team is responsible for ensuring communication and coordination within the Physical Security and Emergency Services Branch (PSESB) and with external stakeholders on protective security aspects related to events, visits, NATO meetings, and works at NATO HQ.
Key Responsibilities
* Supervise, control, and coordinate the day-to-day activities of the Planning Office in logistics, works, visits, and events for the Operations Section.
* Adjust the schedule of the Planning Office's staff according to the situation, striving to meet unforeseen challenges and set priorities to handle work effectively.
* Represent PSESB at coordination meetings to grasp any involvement and share meeting minutes and reports to support JISD/NOS/PSESB leadership in assessing the best options to support activities.
About the Role
This role requires a strong ability to work under pressure and adapt to changing situations. The ideal candidate will have experience in coordinating and planning security measures for works, protocol, high-level visits, and events.
The successful applicant will be responsible for overseeing the planning and submission of purchase orders as necessary and providing advice on protective security issues in the NATO satellite offices.
Apart from this, they will also ensure that all staff under their responsibility have clarity about organizational, divisional, branch, and section objectives and provide regular, fair, and objective feedback on performance.
Requirements
* Bachelor's degree or equivalent qualification from an institute of recognised standing.
* At least 3 years' experience in coordinating and planning security measures for works, protocol, high-level visits, and events.
* Experience working in a security, law enforcement, or military organisation.
* Excellent writing skills and the ability to draft clear, precise, and concise procedures and reports.
* Demonstrated experience in human resources aspects of staff management, such as recruitment, performance management, complaints procedures, overtime management, etc.
* Excellent knowledge of the Microsoft Office suite.
* Flexibility to work outside normal working hours in response to crises and urgent requirements.
Working at NATO
NATO is committed to fostering an inclusive and accessible working environment where all candidates living with disabilities can fully participate in the recruitment and selection process.
We welcome applications of nationals from all member Nations and strongly encourage women to apply.
NATO does not charge any application, processing, training, interviewing, testing, or other fee in connection with the application or recruitment process.
We are an equal opportunities employer and we value diversity and inclusion.
For more information about the salary and benefits please visit our website.
Please note that the International Staff at NATO Headquarters in Brussels is a non-smoking environment.
NATO reserves the right to screen applications to identify the use of generative artificial-intelligence tools and may reject applications prepared, in whole or in part, by such means.