MCI is an independently owned company with headquarters in Geneva, Switzerland and a global presence. Our +2,500 professionals in 60 offices and 31 countries work with clients across Europe, the Americas, Asia-Pacific, India, the Middle East and Africa.
Our business is founded on the human insight: When people come together magic happens. MCI was founded in 1987 by Roger Tondeur & Ursula Wigert with the vision on creating strong connections between real people, in real places, in real time. Description de la fonction GENERAL OFFICE LIFE
* Manage reception: welcoming guests, daily deliveries, phone and general inboxes of MCI and logos (brussels@wearemci.com; brussels@logos-pa.com)
* Answer main phone line for the four brands and dispatch calls: MCI Benelux, logos, BBE and Ovation.
* Distribute and/or store correspondences (e.g. letters, emails and package delivery)
* Keeping corporate meeting rooms (level +3) equipped and clean at all times
* Maintaining the office condition and arranging necessary repairs with the building management (Cofinimmo) and submit any ad hoc requests via the ticketing system
OFFICE OPERATIONS
* Centralise travel tickets: online reservation, payments with company credit card, encoding CO2 information in the TRAACE software (group reporting with Finance)
* Assist in organising in-office client meetings for mci group Brussels
* Assist in organising the internal monthly events/meetings for mci group Brussels in-office & offsite
* Manage and optimise stock inventory for mci group Brussels in accordance with internal events, (client) meeting and in line with EMAS certification and CSR policy
* Manage all office suppliers, including (but not limited to): Proximus/Colt (internet), iRiS (cleaning company), Lyreco (office supplies, etc.), KONICA (printers & toners), GRÖHE (water filters & fountains), Javri (coffee machines), BIOCENO weekly fruit order, etc.
Profil REQUIREMENTS & SKILLS
* Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
* Knowledge of Office Administrator responsibilities, systems and procedures
* Proficiency in MS Office (MS Excel and MS Outlook, in particular) and familiarity with email scheduling tools
* Excellent time management skills and ability to multi-task and prioritize work Excellent written and verbal communication skills in English and French
* Strong organisational and planning skills in a fast-paced environment
* Attention to detail and problem solving skills
* A creative mind with an ability to suggest improvements
* High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
* Hands on experience with office machines (i.e.: printers, coffee machines, etc.
Offre - in an international environment
- permanent contract
- possibility to evolve in the company