Iris Industry Solutions NV is a leading company in industrial anti-corrosion, with Ghent as an important operations hub. To further support our activities, we are looking for an Operations Administrator who will play a crucial role at the administrative heart of our organization. In this versatile role, you support both the local team and management. You are the main administrative point of contact and thus contribute directly to the efficiency of our operations. Your responsibilities 1. Customer & supplier administration Preparing and following up on invoicing to customers, including monitoring price indexations Administrative management of customer files and/or project/site files Sending purchase orders to suppliers and following up the approval of supplier invoices by one or more Project Managers Administrative management of supplier files Administrative handling of commercial documents such as quotations, tender documents, etc. Administrative support within the company’s safety, health and environmental policy 2. HR administration Administrative follow-up of blue-collar workers: social documents, correspondence, medical checks, etc. Coordination and/or management of the bi-weekly timesheets Acting as the point of contact for workers for all questions regarding their personal file 3. Office administration Professional reception of visitors and handling of telephone calls Management of incoming and outgoing correspondence and emails (registered mail, letters, quotations, job applications, etc.) Ensuring smooth office administration and logistics: agendas, expense notes, events, meetings, etc. 4. General administration Administrative support to members of the Management Committee and the Legal Counsel Ensuring efficient meeting management for the management team, the general assembly and the board of directors Creating, updating or improving standard documents and procedures Keeping official company documents up to date and managing them (criminal record extracts, certificates of non-bankruptcy, extracts from the Belgian Official Gazette, etc.) Who are you? You are someone who works accurately, communicates in a customer-oriented way and always deals with confidential information in a professional and discreet manner. In addition, you recognize yourself in the following competencies: Strong communication skills, both oral and written Good organizational skills and a strong sense of priorities Analytical mindset and solution-oriented approach Empathetic, helpful and a real team player Flexible, accurate and aware of risks Proficient with digital tools and MS Office Your profile Bachelor’s degree or equivalent through experience Ideally at least 2 years of experience in a similar administrative role You have an excellent command of Dutch and French, both written and spoken What we offer A fixed workplace in Ghent Working in a stable and highly specialized industrial company A varied role with autonomy and room for initiative A close-knit team where collaboration is key Competitive salary supplemented with fringe benefits Interested? Send your CV and motivation letter to Iris Industry Solutions NV. For questions, you can contact Christophe Tits – christophe.tits@irisindustry.be We look forward to meeting you!