Executive Assistant & Office Coordinator
As an Executive Assistant & Office Coordinator, you are responsible for ensuring smooth day-to-day operations in a complex organizational setting:Advanced calendar & priority management
1. Manage complex agendas across multiple stakeholders, time zones, and competing priorities
2. Anticipate conflicts and proactively optimize schedules
Coordination in a complex ecosystem
3. Act as a central point of contact between senior leadership, internal teams, and external partners
4. Facilitate communication and ensure alignment across stakeholders
Travel planning & logistics
5. Organize complex international travel itineraries (flights, accommodation, visas, meetings)
6. Ensure travel plans are optimized, compliant, and aligned with business objectives
Event & meeting management
7. Coordinate executive-level meetings, workshops, offsites, and large-scale events
8. Handle end-to-end logistics: planning, preparation, execution, and follow-up
Operational excellence & follow-up
9. Proactively monitor workflows, action points, and deadlines across multiple initiatives
10. Ensure timely follow-up and flawless execution of activities
Documentation & reporting
11. Prepare high-quality presentations, reports, and documents with strong attention to detail
Confidential support
12. Handle sensitive information with the highest level of discretion and professionalism
Wat wij van jou vragen:
13. 8+ years of experience as a Management Assistant, Executive Assistant, or similar role in a complex corporate environment
14. Expert multitasker, able to manage multiple priorities without losing oversight
15. Remains calm, structured, and solution-oriented in high-pressure situations
16. Strong organizational and planning skills, with a proactive and anticipatory mindset
17. Service-minded, yet assertive and able to deal confidently with senior stakeholders
18. Comfortable working in a fast-changing, international environment
19. Communicate fluently in English (Dutch is a plus)
Wat wij jou bieden:
20. An exciting temporary assignment starting 15/06/2026
21. You will be part of an international, inclusive and dynamic work environment.
22. Fulltime work regime and possibility of hybrid working.
23. Competitive salary in line with your experience.
Don't hesitate and apply now online! We will contact you within 2 working days.