The bids submitted in the previous round were not suitable for the following reasons:
* Lacks the practical application of current building and plant maintenance and regulations required. Lack of French Language skills.
* Has very limited experience in both the management and practical aspects of running a building similar to that required. No indication of any French.
* Limited experience with HVAC and BMS, plus he may not be up to date with EU regulations for electrical installations. Deemed Not-Suitable.
Deadline Date: Friday 12 June 2026
Requirement: Principal Assistant (Installation and Maintenance)
Location: Brussels, BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 640
Required Start Date: 1 September 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
Under the direction of Head, Buildings and Facilities, the incumbent will perform duties such as the following:
* Manage/coordinate/execute all maintenance and modifications for electrical, electronical and mechanical (HVAC), water, kitchen, sewage, gas and security systems;
* Manage daily activities for the electro-technical team in cooperation with the Buildings and Facilities Helpdesk;
* Manage and monitor the BMS system;
* Set up a full maintenance programme together with the building owner for all electrical/electronical and mechanical/technical assets, ensuring that all Health & Safety (H&S) and Legal inspection and audit requirements are met;
* Set up user policies for technical installation managed by other Service Lines;
* Assist Head, Buildings and Facilities in the planning of all replacements, modifications and upgrading of existing building installations, based on economic life-cycle of the installation, and according to safety and environmental legislation;
* Keep all technical documentation and the 'as built' files up to date;
* Manage all technical outages with the different users, provide risk logs, and implement lessons learned;
* Monitor and provide optimizations for the consumption of utilities;
* Supervise, and where necessary, carry out corrective and preventive maintenance of buildings, including general technical installations;
* Supervise, and where necessary, carry out modifications, up- keep and repairs of buildings and utilities;
* Assist in installation of experimental equipment and fitting-out of laboratories, test beds, computer facilities, and equipment in support of the Agency's projects;
* Supervise and assist in relocation of office furniture, technical/scientific equipment, etc;
* Assist in preparing technical and administrative reports and maintain drawings and technical documentation of hot/cold water, HVAC, heating, drainage and sanitation 'as built';
* Maintain up-to-date knowledge of the trade and skills;
* Assist the building and facilities on-call duty team;
* Assist in budget preparation;
* Draft input for contracts, statement of works (SOW) and purchase orders;
* Deputize for higher grade staff, if required;
* Perform other duties as may be required.
* May be required duty travel to other NCI Agency facilities or to other NATO facilities;
Requirements
Skill, Knowledge & Experience:
* The candidate must have a currently active NATO SECRET security clearance
* Vocational training at higher level in a relevant discipline, leading to a professional qualification or Equivalent combination of qualifications and experience, or a higher educational qualification but less practical experience or a less formal educational background combined with particularly relevant practical experience may also be acceptable;
* A minimum of 8 years relevant experience;
* Knowledge of power/electrical distribution systems and the norms TIA ANSI/TIA-568, ANSU/TIA-569 and ANSI/TIA/EIA-606-A-2002;
* Very good understanding of building maintenance, quality requirements and ability to manage in-house technical staff as well as onsite contractors conducting maintenance;
* Knowledge of modern building technical standards and applications such as building management electronics, BMS, HVAC systems;
* Knowledge of local standards for fire safety;
* Experience with administration and admin software, providing statistics and digital archiving documentation;
* Experience in prioritising in a high volume workload and pressured environment;
* Good written and spoken English communication skills;
* Good knowledge of applicable general building technical installations regulations.
* Language Proficiency: A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and a working knowledge of the other is required. NOTE: Most of the work of the NCI Agency is conducted in the English language.
* A working knowledge of French – both written and spoken.
Desirable Experience and Education:
* Experience with presentation systems (visual display systems; projection system; video/audio conferencing equipment);
* Good awareness in recognition of hazardous materials, stock and handling prescription;
* Good knowledge with reference to no-break diesel generator sets;
* Knowledge of building mechanical systems and plumbing works;
* Practical experience in the repair and maintenance of central heating plant;
* Prior experience of working in an international environment comprising both military and civilian elements;
* Knowledge of NATO responsibilities and organization, including ACO and ACT.