Overview
Company: Opalbuys Location : Remote Reports To: CEO
‼️ MUST SPEAK FLUENT ENGLISH
Opalbuys is seeking an experienced, proactive Senior Executive Assistant to serve as the strategic right-hand to our leadership. We are a lean, high-impact team, which means there is no room for "just a scheduler." We need a "force multiplier" who thrives in a small-team environment and isn\'t afraid to get their hands dirty.
This role is for a technical operator —someone who doesn\'t just use tools, but builds them. You should have a deep curiosity for AI and emerging technology, using it to automate workflows and develop custom AI-driven solutions that keep our lean team punchy and efficient. If you shy away from new tech, this isn\'t the seat for you. We need an operator who can build, break, and optimize systems in real-time.
The ideal candidate:
* Is an AI Champion: Comfortable using, developing, and integrating AI tools to replace manual labor.
* Possesses a fierce sense of urgency: You move at the speed of the market.
* Has an obsession with organized systems: You see chaos and instinctively build a process for it.
* Is unforgiving in taking initiative: You don\'t wait for permission to make things better.
* Is extremely resourceful: You find the "how" when others only see the "no."
Key Areas of Work
* General Operations
* Marketing Department
* Data, Systems & Project Tracking
* People, Culture & HR Coordination
Key Responsibilities
* Manage the CEO, Company, and Personal calendars
* Prepare and distribute regular reports such as scorecards
* Prepare and review with team company scorecards, data analysis, and MISC reports
* Oversee and manage all marketing channels
* Assist with Hiring/ Onboarding
* Assist with Managing the CRM
* Creating SOPs
* Proactive problem solving
* Assisting with Transaction Coordination
* Many more
Candidate Requirements
* Experience: 5+ years supporting C-level executives, preferably in a fast-paced or real-time environment (Real Estate experience is a plus, but not required).
* Technical Proficiency: High expertise in Google Workspace, Excel, AI
* Communication: Exceptional written and verbal communication skills; ability to represent the CEO professionally to buyers and partners.
* The "EA Mindset": *
* Proactive: You don\'t wait for instructions; you see a gap and fill it.
* Urgency: You understand that time is the CEO\'s most valuable asset.
* Confidentiality: Absolute discretion regarding sensitive business and personal data.
* Precision: You catch the small details that others miss.
What Success Looks Like
* The CEO\'s "Mental Load" is reduced: They can focus entirely on high-level strategy because they trust you have the details covered.
* Zero Calendar Conflicts: Meetings run on time with all participants prepared and present.
* Data Integrity: The leadership team has accurate, real-time visibility into business performance every morning.
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