Job Responsibilities
* Provide administrative support to the department’s daily Human Resources operations and handle general office duties such as organizing files, drafting letters, etc.
* Be responsible for the end-to-end onboarding process for new joiners or re-hires (employees and interns), including preparing or requesting employment contracts and other necessary documents.
* Conduct new hires orientation sessions.
* Respond to basic recruitment queries about employment conditions, salary structure, and eligibility to work.
* Responsible for the end-to-end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner).
* Handle absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on time.
* Responsible for contract renewals and changes; learn and assist with maternity, parental and paternity leave processes.
* Ensure that the HRIS system (Workday) and other databases and trackers are up to date at all times, prepare reports when needed.
* Manage the HR inbox and act as the first point of contact to employees writing queries.
* Provide support and assistance in general HR projects and initiatives.
* Complete all other tasks deemed appropriate for the role and assigned by the manager/supervisor.
Qualifications
* Bachelor’s degree or equivalent.
* Professional working proficiency with strong written and verbal communication skills in both Spanish and English.
* Previous experience in an Administrative or Customer Service role.
* Great organizational skills and attention to detail.
* Ability to prioritize and work with tight deadlines to produce high quality and volume at a fast pace.
* Positive attitude and ability to maintain professionalism at all times.
* Good knowledge of MS Office.
Desired Skills
* Professional working proficiency of additional languages.
* Prior experience working with HRIS software (Workday).
TransPerfect and its companies provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local law. We celebrate diversity as one of our core values and we have a clear goal: to be an inclusive workplace where a diverse mix of talented people want to come, stay, and do their best work.
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