Junior Document Control Officer
Role Overview
We are looking for a Junior Document Control Officer to support document management activities within a technical and project-driven environment. The role is responsible for coordinating document workflows, maintaining document integrity, managing access rights, and ensuring compliance with document control procedures throughout the entire document lifecycle.
Key Responsibilities
* Manage and maintain the Document Management System (DMS) and document approval workflows.
* Configure and adapt document approval processes according to project requirements.
* Control user permissions and manage access to project documentation.
* Monitor document versions, revisions, and approval status to ensure information accuracy.
* Register, organize, and maintain project, operational, and technical documentation.
* Ensure traceability between documents, revisions, and approvals.
* Perform administrative preparation and support for internal and external audits.
* Verify documents for completeness, formatting, naming conventions, and compliance with established standards.
* Maintain structured and accurate document repositories.
* Act as the primary point of contact for document-related questions.
* Provide guidance and training on document management processes to internal teams and external contractors.
* Follow up on blocked approval workflows and proactively escalate risks or issues.
* Support project managers with document planning and status reporting.
* Manage access rights for external stakeholders and contractors.
* Assist with project administration, mailbox management, information exchange, and meeting minutes.
* Identify opportunities to improve document control processes and workflow efficiency.
Required Skills
* Strong communication and organizational skills.
* Basic knowledge of Document Management Systems (DMS).
* Understanding of document lifecycle management and version control.
* Experience working with technical documentation, drawings, plans, or project records is an advantage.
* Ability to work accurately and follow structured procedures.
* Proactive and detail-oriented mindset.
Languages
* Dutch: Native or bilingual proficiency.
* English: Basic working proficiency.
* French: Basic working proficiency.
Profile
* Junior-level professional with strong administrative capabilities.
* Comfortable working in a technical, industrial, or project-based environment.
* Able to coordinate multiple document workflows and stakeholders simultaneously.
* Strong attention to detail and compliance requirements.
Location & Work Model
* On-site position.
* Location: Dessel, Belgium.
* No remote work available.