Table cellspacing="0" cellpadding="0" no-style="height:100%;width:100%;border-collapse:collapse;" trtd no-style="font-weight:bold;" colspan="2"Description /td /trtrtd colspan="2"pstrongBecome the backbone of a collaborative team and help drive seamless operations. /strong /p pSecretariat in general, includingbr / • administrative support to General Secretary and other staff membersbr / • liaise with the office landlord, suppliers and contractors to keep the office welcoming and in good shapebr / • support the events organisation, i.e. the practicalities (hotel, venue, catering, …) for the yearly “National Association Meetings, “International Harmonisation Council” and a “Summit rehearsal” /p pbr / Suppliersbr / • Scouting if neededbr / • Organizing, ordering reception of all office supplies, drinks, etcbr / • Contact with suppliers: e-mail correspondence, telephone requestsbr / • Price quotations, ordering with approval of General Secretarybr / • Filing of contractsbr / • Ordering follow-up of maintenance/repair of material, machinesbr / • In contact with the cleaning service and plants’ service /p pBuildingbr / • Access badges br / • Contact with representative of the building workers for the organization and timing of works (avoiding noise disturbance for visitors on our busy meeting days)br / • Responsible for evacuating visitors in every case of alarm and during building escape exercises. Sending report to the building representative afterwards.br / • Organise maintenance of kitchen machines /p pMailbr / • Opening and distribution of mailbr / • E-Mailing of invitations to Summitsbr / br / br / • Checking incoming mail, answering, forwardingbr / • Clearing inbox of all possible junk, clear spam box /p pInsurances (except for insurances linked to staff)br / • Follow-up of insurances /p /td /tr trtd no-style="font-weight:bold;" colspan="2"Company /td /trtrtd colspan="2"pEuropean Association in het center of Brussels /p /td /tr trtd no-style="font-weight:bold;" colspan="2"Profile /td /trtrtd colspan="2"pbr / • Fluent in English (written and oral). (French, Dutch or other languages are appreciated)br / • Experience in a similar functionbr / • Knowledgeable in IT (Microsoft Word, Excel, PowerPoint, SharePoint) /p /td /tr trtd no-style="font-weight:bold;" colspan="2"Offer /td /trtrtd colspan="2"pFull-time, mandatory attendance on Mondays, one day of remote working per week. /p pRemuneration package: €3,500 - 4000 gross per month, €10 meal vouchers, eco-vouchers, 6-month temporary contract leading to a permanent contract /p /td /tr /table